12/23/2023 0 Comments Space age highlighter![]() ![]() From the drop-down menu, select Highlight Cell Rules.From the Home tab, click the Conditional Formatting button.Select the whole column by pressing Ctrl + Shift + ↓.Open the state-counts-cf.xlsx sample spreadsheet and click the Example 1 tab.Again, I’m going to highlight selected cells if the state’s population exceeds or equals 2% of the US population. If you wish to follow along, this is Example 1 from the sample worksheet below. How to Highlight Cells Above a Specific Number It helps to think about your audiences’ needs and what actions they might take. The hardest part is finding what you want to highlight on your spreadsheet. How to Apply Excel Conditional FormattingĪdding a new format rule is easy. Microsoft has greatly enhanced this feature over the years and now predefines popular examples, so you don’t need to rely on formulas as much. Pin Example of Excel Conditional Formatting with a Formula If the formula is TRUE, apply a green background color. In the example below, I’m using an Excel IF formula to test if the cell value in B2 is greater than the value in C2. One benefit to Excel formulas is that you can reference the values elsewhere in your spreadsheet. Add an Up arrow icon to cell values above 10%Įxcel also allows you to use formulas for conditional formatting.Apply a yellow background fill to duplicate values.Highlight cells that are equal to 15 with a red border.Apply a green font color if the cell text contains “Montana.”.Apply an italic, bold font style if the cell value is between 70 and 90.Apply a red background fill if the cell value is less than 50.Pin Excel Cell Rules drop-down items Cell Value Highlight Examplesīelow is a small sampling of ideas for using conditional formatting: The simplest method is to have Excel apply conditional formatting if it meets certain conditions or locations. The program even allows you to use formatting options on individual cells or rows. This is an example of a predefined format. For example, when you format numbers, there are options to display negative numbers in red. The goal is to make important information stand out so you can find it easier.Įxcel already does some of this for you. If the condition is met, certain formatting is applied to the cell. This allows Excel to apply a defined format to a range of cells that meet specific criteria or conditions. These defined rules evaluate a cell value to see if it meets a specific criteria. Instead of having the reader scan each cell, you can have Microsoft Excel do some legwork using some rules. But is the data the same? Are there cell values that are different from the rest? Is something outside the average? These are typical questions users have when they open spreadsheets. Everything is formatted in the same boring way. You get a spreadsheet from someone with hundreds of data rows that look the same. Find Existing Conditional Formating Rules.How to Use Data Bars Instead of Background Color.How to Highlight Cells Above a Specific Number.How to Apply Excel Conditional Formatting.What is Conditional Formatting in Excel?.
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